Resignation letter format and notice period checklist
A short, polite resignation email with your last working day worked out from your notice period, plus checklists so you leave with everything you need.
The short answer
Keep a resignation email short and polite: say you're resigning, give your last working day as per your notice period, thank your manager, and offer a smooth handover. Don't explain too much or criticise anyone. Then make sure you collect your relieving letter, experience letter, full and final settlement statement and Form 16, and that your PF exit date is updated.
A resignation email you can use
Subject: Resignation: Priya Sharma
Dear Rahul,
Please accept this email as my formal resignation from my role as Relationship Manager at Coastal Bank. As per my notice period of 90 days, my last working day will be 31 January 2027.
Thank you for the support and the chances to grow here. I'll make sure the handover is complete and smooth before I leave.
Regards,
Priya Sharma
How the kit works
- Add your name, your manager's name, the company, your role, the date you resign and your notice period. The email is written with the dates filled in.
- Tick off the handover checklist: work in progress, client handovers, files, logins through IT, pending approvals.
- Tick off the documents to collect, from the relieving letter to your PF transfer and gratuity.
Questions people ask
How is the last working day worked out?
From the date you resign plus your notice period in days, as written in your appointment letter or company policy. Some companies count notice in months; check your letter.
Can I leave before my notice ends?
Only if your employer agrees. Many allow a buy-out: you, or your new employer, pay salary for the days you don't serve. Get it in writing.
When is the full and final settlement paid?
The law says within 2 working days of your last day under the new Labour Codes, but many employers take 30 to 45 days. Ask HR for the date in writing.
Official sources
The rules behind these numbers come from official government websites. Check them yourself any time:
- Gratuity, notice and the Labour Codes: labour.gov.in (Ministry of Labour and Employment)
Job Shift Careers is an independent app by Cutting Chai Studio. It is not a government app and is not linked to any government or government body.